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Grant Recipient Road Map Step 3: Performing the Project Work, Getting Reimbursed, and Reportin

Image Credit: FHWA

Step 3: Performing the Project Work, Getting Reimbursed, and Reporting

You are in Step 3: Performing the Project Work, Getting Reimbursed, and Reporting if:

  • Your grant agreement has been fully executed.
Timing
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  • The length of this step will depend on the grant recipient’s period of performance, as outlined in their grant agreement.
Activities
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  • During this step, grant recipients will perform their project work and submit periodic progress and financial reports to FHWA. Please note that some projects will also be required to submit additional information.
  • Changes to grant agreements may require FHWA approval, and certain changes will require a formal grant agreement amendment. Work with FHWA prior to making any project changes.
  • During this part of the process, grant recipients can request reimbursement for eligible costs on a regular basis.
  • Grant recipients may also tap into educational resources and technical assistance through the SS4A Technical Assistance Center, or TAC. Technical assistance may include attending large-group Community of Practice webinars or smaller peer exchanges, requesting one-on-one help, or accessing the SS4A website.
Outcomes
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  • Upon completion of this step, grant recipients will have completed work on their project, submitted their required reports, been reimbursed for their agency’s costs, and possibly used SS4A technical assistance resources to support their grant activities.

Training and Resources

Trainings that will help you complete the various grant administration and support technical project work:

SS4A Quarterly Reporting Webinar
This webinar provides SS4A recipients an overview of the quarterly reporting requirements for SS4A grants.
Payment Request Quick Guide for SS4A Grant Recipients
The Payment Request Quick Guide provides an overview of the payment request process, outlining what a payment request is, how it works, the roles and responsibilities involved, and the documentation required for successful processing.
April 2024 Community of Practice Meeting: Procurement
The April Community of Practice meeting provides SS4A grant recipients with information related to procurement standards documented within 2 CFR 200. The webinar discusses the 2 CFR 200 requirements that dictate how grant recipients acquire goods and services and answers questions about the procurement process.
Thought Starters for SS4A Solicitations
This resource provides practical thought starters to help SS4A grant recipients develop clear, well-scoped solicitations for consultant services. It highlights key considerations for describing project context, defining scope and schedules, and identifying appropriate technical qualifications, while emphasizing alignment with SS4A program requirements, grant agreements, and applicable Federal procurement standards under 2 CFR 200.
2 CFR 200.328: Financial Reporting
This resource outlines the grant reporting information that must be collected for each Federal grant award, and outlines the monitoring requirements for the grant recipient.
Delphi iSupplier Access
This resource provides instructions on how to access Login.gov and the Delphi elnvoicing/iSupplier portal for payment requests and reimbursements.
Tips for Completing Your PPR and SF 425
This resource provides tips for completing the required Quarterly Reporting forms, including the PPR and the SF 425.